 
Travel Information
Financial Information for Travel
Depending on your organization’s travel arrangements, you may have obligations for timely payment or reimbursement to the University, a business, or student members for travel related expenses. For assistance with accounting forms and processes related to organization travel, contact the Coordinator of Student Organizations.
Accounting Services
- Voucher
- The Voucher form, with appropriate supporting documentation (invoices, receipts, Travel Expense Worksheet), is the primary method for paying for travel expenses.
- This form may be used to reimburse individuals (with receipts) or make payments to businesses (with invoices)
- Ticket Authorization Form
- The Ticket Authorization form is to be completed for airline or AMTRAK tickets purchased using the UND Direct Billing Process.
- Direct Billing of Lodging
- The Direct Billing of Lodging form is to be completed prior to travel for payment of lodging expenses using the UND Direct Billing Process.
UND Transportation Billing (State Fleet Vehicles)
- Prior to travel, an organization’s fund should have a balance sufficient to cover the projected costs of using a State Fleet Vehicle.
- Upon return, total mileage is calculated and the expense is automatically deducted from the organization’s fund.
Check current balance of fund online
- Visit Student Organizations website
- Click “Check Balances for Student Organizations”
- Select date of balance report (run weekly)
- Username and Password may be obtained through the Coordinator of Student Organizations
- Funds are listed in alphabetical order of fund name
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